Every theatre, every case, one screen.
Caresoft OTMS runs your operation theatres from the surgery request to the signed operation note and the bill. It schedules with real cleaning time, and it will not let a safety step be skipped.
Caresoft software runs in 1,000+ hospitals across India and 12+ countries, including Africa. Caresoft Systems is appraised at CMMI Level 5 and certified for ISO 27001 and PCI DSS.
R•••• S••••
0:42:15
HR 78SpO₂ 99MAP 84
Next 15:30, TKR, Dr Rao
0:12:40
Next 14:45, LSCS, Dr Patil
Next 14:30, excision of lipoma
What it will not let your team do
Paper checklists depend on memory on a busy day. In OTMS each safety step is a lock on the next one.
Start the incision before the WHO Time-Out is complete
Time-Out is a required step. The "Start surgery" button stays locked until every item is ticked.
Close a case when the swab count does not match
Initial, closing and final counts are compared item by item. A mismatch blocks completion.
Wheel the next patient into an OT that is still being cleaned
The cleaning interval runs after every case. Patient-in is locked until cleaning is signed off.
Use an instrument set from a failed steriliser load
Every set carries its load and indicator result. If a biological indicator fails later, the load is recalled and affected cases are flagged.
Discharge a patient from recovery with an Aldrete score below 9
Recovery discharge needs a score of 9 or more, unless the patient is going to ICU.
Book one surgeon into two theatres at the same time
Every booking is checked against the OT, surgeon, anaesthetist, patient, team and equipment before it is saved.
How a surgery moves through OTMS
Twelve steps, each recorded with who did it and when. The live board, the surgeon's phone and the bill update as the case moves.
Surgery request
Surgeon or OPD raises the request with procedure, side, urgency and team.
Approval
OT in-charge approves or rejects with a reason.
Slot booking
Slot length is calculated from the surgeon's own past timings plus prep and cleaning interval.
Pre-anaesthesia check
Anaesthetist records ASA grade, airway, investigations and fitness.
Consent and pre-op checklist
Signature-pad consent in the patient's language, then the ward checklist.
Pre-op holding
Patient arrives; the live board updates for the team and relatives.
WHO Sign-In and patient in OT
Sign-In, OT free and OT cleaned are checked before entry.
Time-Out and incision
Time-Out, plus a sterile CSSD set where the procedure needs one.
Counts, Sign-Out and closure
Counts must match and Sign-Out be complete to finish surgery.
Recovery
Aldrete and pain scores, orders, then shift to ward, ICU or home.
Operation note and bill
Voice-dictated note signed by the surgeon; OT bill created from actual times and consumption.
Case closed
Note and bill posted to Caresoft HIS, or billed directly in standalone mode.
Standalone or linked to Caresoft HIS
Standalone
For surgical centres, eye and day-care hospitals, or any hospital that wants OT software without changing its HIS.
- Own patient registration and ABHA number
- OT bill, receipts and doctor payout report
- Live in days
Linked to Caresoft HIS
For hospitals already on Caresoft HIS. Patients, admissions and doctors come from the HIS; charges and operation notes go back.
- OT charges post to the IPD bill
- Operation note posts to the patient record
- OT store indents go to HIS pharmacy
Everything the OT needs
- OT scheduling
- Day view by theatre, cleaning intervals drawn in, conflict checks, free-slot suggestions, surgeon block booking and emergency insert with automatic re-sequencing.
- Pre-operative
- PAC, multilingual e-consent with signature pad, pre-op checklist, readiness at a glance.
- Intra-operative
- One-tap time stamps, WHO Surgical Safety Checklist, swab and instrument counts, team attendance, implants with batch and expiry.
- Anaesthesia record
- Vitals stream from OT monitors over HL7, out-of-range flags, drugs and events, printable chart at 5-minute intervals.
- Operation notes
- Procedure templates, dictation in Indian English, signed and locked notes with addenda.
- Recovery (PACU)
- Aldrete-based discharge, orders and handover.
- OT store and kits
- Batch and expiry stock, procedure kits, first-expiry-first-out issue, returns, indents to the main pharmacy.
- CSSD tracking
- Wash, pack, steriliser load, indicator results, sterility expiry, issue to case, recall.
- OT billing
- Itemised or package billing from actual OT time, fees, equipment, consumables and implants; posts to the HIS IPD bill.
- Live OT board
- Wall display with masked names, timers, overrun and delay flags, and a relatives view.
- Surgeon mobile app
- Today's list, notes to sign, live case status and vitals, installable on any phone.
- Reports and KPIs
- Utilisation, first-case on-time start, turnaround, cancellations, surgeon accuracy, revenue per OT hour.
Read more: Operation Theatre Management Software, OT Scheduling Software with Clash Checks, WHO Surgical Safety Checklist Software, CSSD Instrument Tracking Software, Anaesthesia Record Software with HL7 Monitors, NABH-Ready OT Documentation Software.
Available to hospitals across India
All 28 states and 8 union territories, standalone or linked to Caresoft HIS.
Andhra PradeshArunachal PradeshAssamBiharChhattisgarhGoaGujaratHaryanaHimachal PradeshJharkhandKarnatakaKeralaMadhya PradeshMaharashtraManipurMeghalayaMizoramNagalandOdishaPunjabRajasthanSikkimTamil NaduTelanganaTripuraUttar PradeshUttarakhandWest BengalDelhiChandigarhJammu and KashmirLadakhPuducherryAndaman and Nicobar IslandsDadra and Nagar Haveli and Daman and DiuLakshadweep
Questions hospitals ask us
What is OT management software?
OT management software runs the operation theatre from surgery request to case closure: scheduling, pre-op checks, the WHO Surgical Safety Checklist, intra-operative records, operation notes, recovery and billing. Caresoft OTMS does all of this and enforces each safety step before the next one can start.
Does Caresoft OTMS work without Caresoft HIS?
Yes. It runs standalone with its own patient registration, billing and receipts, or linked to Caresoft HIS so patients, admissions, charges and operation notes flow both ways. Each hospital chooses its mode.
How does OT scheduling handle cleaning time between cases?
Every booking adds a turnaround interval after the case (30 minutes by default, 60 minutes terminal cleaning after a septic case). The next patient cannot enter until cleaning is signed off.
Is the WHO Surgical Safety Checklist built in?
Yes. Sign-In, Time-Out and Sign-Out are part of the case workflow. Incision is blocked until Time-Out is complete and surgery cannot be completed until counts match and Sign-Out is done.
Can it connect to OT monitors for the anaesthesia record?
Yes. Monitors or central stations send HL7 v2 vitals over HTTP or MLLP. Heart rate, SpO₂, blood pressure, EtCO₂, respiratory rate and temperature are charted automatically and flagged when out of range.
Does it help with NABH documentation?
It records the OT documentation NABH assessors look for: consent, PAC, WHO checklist, counts, anaesthesia record, operation note, implant traceability, CSSD load records and a full audit trail of who did what and when.
How long does it take to go live?
A standalone OT can start within days: masters for OTs, procedures and staff are set up, then the team is trained on a live list. Integrated go-live depends on the HIS link, which uses Caresoft's existing HIS API.
Is patient data secure?
Each hospital's data is isolated, every action is audit-logged, sessions time out on shared OT terminals, and the live board masks patient names. Caresoft is certified for ISO 27001.
See your own OT list running on it
Tell us about your theatres. We will set up a demo with your procedures and surgeons, not a generic one.
- We call you within one working day to understand your OTs and current process.
- Live demo on your data: your OTs, procedures and a real day's list.
- Free trial for your team, standalone or linked to Caresoft HIS.