OT scheduling that knows how long your surgeons really take
Caresoft OTMS sets each slot from the surgeon's own recent timings for that procedure, adds prep and the cleaning interval, then checks the theatre, surgeon, anaesthetist, patient, team and equipment for clashes before saving. Emergencies can be inserted and the list re-sequences automatically.
What you get
- Slot length = prep + predicted surgery time + cleaning interval
- Outlier-resistant prediction from the surgeon's last 20 cases
- Surgeon block booking with automatic release 48 hours before
- Emergency insert shows every case that moves before you confirm
- Patients and surgeons alerted on WhatsApp when the list changes
Safety steps it enforces
Start the incision before the WHO Time-Out is complete
Time-Out is a required step. The "Start surgery" button stays locked until every item is ticked.
Close a case when the swab count does not match
Initial, closing and final counts are compared item by item. A mismatch blocks completion.
Wheel the next patient into an OT that is still being cleaned
The cleaning interval runs after every case. Patient-in is locked until cleaning is signed off.
Questions
How does OT scheduling handle cleaning time between cases?
Every booking adds a turnaround interval after the case (30 minutes by default, 60 minutes terminal cleaning after a septic case). The next patient cannot enter until cleaning is signed off.
Can surgeons reserve fixed OT time every week?
Yes. Surgeon blocks reserve an OT on set weekdays. Other surgeons cannot book into an active block, and unused blocks open to everyone 48 hours before (configurable).
What happens when an emergency comes in?
Choose the theatre and time. OTMS previews which elective cases move and by how much, warns about overruns past closing time and new surgeon clashes, and on confirmation moves them and notifies those affected.
See your own OT list running on it
Tell us about your theatres. We will set up a demo with your procedures and surgeons, not a generic one.
- We call you within one working day to understand your OTs and current process.
- Live demo on your data: your OTs, procedures and a real day's list.
- Free trial for your team, standalone or linked to Caresoft HIS.